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October 13, 2008 Board Meeting Minutes
TOWN OF LA VALLE Board Meeting Minutes October 13, 2008 1.Chairman Brey called meeting to order at 7:00 p.m. 2.Roll call: Supervisor Hartje-present; Supervisor Geitz-present; Supervisor Neau-present; Supervisor Lucht-present; Chairman Brey-present. All members present 3.A motion was made by Supervisor Hartje, seconded by Supervisor Neau: To approve the posted agenda. It was noted that Steve Sorenson, Planning & Zoning Office, was unable to be at meeting is planning to be at Nov. meeting. Motion carried voice vote all aye. 4.A motion was made by Supervisor Hartje, seconded by Supervisor Geitz: To approve the September 8 and September 19, 2008 meeting minutes as presented. Motion carried voice vote all aye. 5.Financial Report presented by Treasurer Geitz 5a.A motion was made by Supervisor Hartje, seconded by Supervisor Geitz: To approve vouchers 12496 through 12560 in the amount of $231,043.82. Roll call vote: Supervisor Hartje-aye, abstaining on vouchers 12529; Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye, Supervisor Hartje abstaining on vouchers 12529 5b. A motion was made by Supervisor Hartje, seconded by Supervisor Neau: To approve transfer from the State of Wisconsin Local Government Investment Pool #1 Account into the State Bank of Cazenovia General Checking Account the sum of $229,000. Motion carried voice vote all aye. 5c. A motion was made by Supervisor Neau, seconded by Supervisor Geitz: To approve Financial Report. Motion carried voice vote all aye. 6.General Election is Tuesday November 4, 2008, 7 am-8pm. Sauk County Board of Adjustment approved with condition the appeal by Sammy Nixon for a special exception permit. 7.Ms. Nancy Deschamps inquired as to the status of Sauk County’s law suit against Mr. Malave on the short term rental issue. Chairman Brey noted that Sauk County has settled out of court with Mr. Malave. Notice of that settlement is available upon request. Mr. Jim Mercier said the tree that was in Lake Redstone is now gone. 8.A motion was made by Supervisor Hartje, seconded by Supervisor Geitz: to approve the Operator (bartender) License for Diane Plantenberg, Club Chapparal. Motion carried voice vote all aye. 9.A motion was made by Supervisor Hartje, seconded by Supervisor Neau: To table the request for a Sauk County Board of Adjustment variance for James Olson and Alice Bryne until the November board meeting. 10.A motion was made by Supervisor Neau, seconded by Supervisor Hartje: To table the request for a Sauk County Board of Adjustment special exception permit for John Muszynski until the November board meeting. 11.Brian and Amanda Redner appeared before the board requesting an opinion on a proposed CSM creating a 10 acre parcel on Section 11 Road. The board noted that the Plan Commission would review the survey and give a recommendation to the board. 12.Ms. Denise Doering appeared before the board requesting the board approve the placement of a mobile home on her property at E3464 Dutch Hollow Road for her son to live in. He is helping with the farm work. 12a. A motion was made by Supervisor Geitz, seconded by Supervisor Hartje: To approve the placement of the mobile home and sign the Affidavit: Roll call: Hartje-aye Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye 13. Mr. Jason Jackson, General Engineering, discussed building construction issues, change orders, and insurance issues. 13a. A motion was made by Supervisor Neau, seconded by Supervisor Hartje: To authorize Chairman Brey to approve overruns on the Hochmuth Street project not to exceed $12,000. 13b. A motion was made by Supervisor Hartje, seconded by Supervisor Lucht: To approve change orders 1-4 on the municipal building project. Motion carried voice vote all aye. 13c. A motion was made by Supervisor Neau, seconded by Supervisor Hartje: To approve pay application to Harmony Const. through the Escrow Company for $155,890.25 for the municipal building project. Motion carried voice vote all aye. 13d. A motion was made by Supervisor Neau, seconded by Supervisor Geitz: To approve pay application to Milwaukee Stove & Furnace for $11,223.49 as a direct buy purchase for the municipal building project. Motion carried voice vote all aye. 14.Attorney Steven Roy appeared at the meeting to review the legalities of the long term loan of $1,500,000 from the State Bank of Cazenovia. 14a.Attorney Roy reviewed for the board Resolution 4-2008 A resolution to authorize the borrowing of $1,500,000 from the State Bank of Cazenovia for the purchase of land and construction of building for a municipal town hall and garage and related costs including extension of utilities. 14b. A motion was made by Supervisor Hartje, seconded by Supervisor Neau: To approve Resolution 4-2008 to authorize the loan from State Bank of Cazenovia. Roll call: Hartje-aye Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye 15.A discussion was held between the board and Attorney Roy concerning carrying over fire department budget allocations not used from one year to the next. 16.A motion was made by Supervisor Neau, seconded by Supervisor Hartje: To table the Driveway Ordinance until a later date. Motion carried voice vote all aye. 17.General Communications gave a demonstration of police equipment installed on squad. 18.Police Officer Joe Prantner gave the monthly Police Report. Quotes on new squad, condition of current squad car, duties and September report. Officer Ryan Scully gave an overview of his monthly activities. 18a. A motion was made by Supervisor Hartje, seconded by Supervisor Neau: To approve the design and purchase of new uniform patches for the Police Department. Motion carried voice vote all aye. 19.A motion was made by Supervisor Neau, seconded by Supervisor Hartje: To accept the terms (attached) set by Gardiner Appraisal for a three year contract, 2009, 2010 & 2011, with year two (2) being a re-valuation year and to authorize Attorney Steven Roy to draft the contract. Motion carried voice vote all aye. 20.No action was taken by the board on the request to share repair costs to Mourning Dove access road. 21.No action was taken by the board on repairs to the public access area in Mourning Dove Addition, Lake Redstone. 22.A motion was made by Supervisor Lucht, seconded by Supervisor Geitz: To approve the purchase of radios for the trucks at $2,665.50 from Pointon Communications. Motion carried voice vote all aye. 23.Road Patrolman Johnson gave the monthly Road Report. The report to FEMA for the damage during June rains is nearly complete. 24.It was the consensus of the board to set a pre-budget meeting October 27 at 7 pm and to set the Budget Hearing, Town Meeting and Special Town Board Meeting November 17 at 7 pm. 25.Plan Commission to meet October 22 at 7 pm with MSA to begin planning the land division ordinance. The Plan Commission is scheduled to meet for a regular meeting on October 28 at 7:30 pm. 26.Committees: Fire Dept-Marin Milewski has been elected the new Fire Chief by the firemen and has taken office. A motion was made by Supervisor Geitz, seconded by Supervisor Hartje: To have Attorney Steven Roy set up a procedure for doing an annual audit of the financial books of the Department and for creating an account for capital purchases. Motion carried voice vote all aye. A motion was made by Supervisor Neau, seconded by Supervisor Hartje: To approve the $95,000 proposed 2009 budget for the Fire Department. Motion carried voice vote all aye. Insurance-Meeting with Country Ins. (liability) Tues. am. Lakes-Jim Mercier has been voted in as Chairman of the LRPD Personnel-Met this morning and will have another meeting next week Wst Mngmnt-A motion was made by Supervisor Lucht, seconded by Supervisor Neau: To set Drop Off Site hours: November 1, 2008 through March 31, 2009 Sat. 8 am-Noon Sun. 1-4pm 1st & 3rd Wed of each month 1-3pm April 1, 2009 through October 31, 2009 Sat. 8am-Noon Sun. 1-5pm Wed. 2-6pm Wednesday hours for April & October only 2-5pm Motion carried voice vote all aye. 27.A motion was made by Supervisor Hartje, seconded by Supervisor Neau: To adjourn Meeting adjourned 10:50 p.m. Respectfully submitted Katie Radtke, Clerk