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April 13, 2009 Town Board Meeting Minutes
TOWN OF LA VALLE Board Meeting Minutes April 13, 2009 1.Chairman Brey called meeting to order at 6:00 p.m. 2.Roll call: Supervisor Hartje-present; Supervisor Geitz-present; Supervisor Neau-present; Supervisor Lucht-present; Chairman Brey-present. All members present 3.A motion was made by Supervisor Neau, seconded by Supervisor Geitz: To approve the posted agenda with the following changes: Item 21 to be addressed when the two (2) officers arrive at the meeting and Item 25.f., Lakes Committee, moved between Item 8 and Item 9. Motion carried voice vote all aye. 4.Mr. Jason Jackson, General Engineering, appeared before the board and gave an overview of the progress of the new building. Mr. Jackson submitted pay requests for the direct purchases as follows: Milwaukee Stove & Furnace-$4,146.84; Ferguson Enterprises Inc.-$548.34; BJ Electric-$9,742.93. 5.A motion was made by Supervisor Neau, seconded by Supervisor Geitz: To approve the direct purchases as presented for a total amount of $14,438.11. Roll call vote: Supervisor Hartje-aye, Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye. 5a. Mr. Jackson noted that the General Contractor, Harmony Construction, pay application for April is still being reviewed and the final numbers are yet to be determined. 5b.A motion was made by Supervisor Hartje, seconded by Supervisor Lucht: To approve Change Order #7: To pull out of Harmony Construction contract the final asphalting of the parking lot, $28,760.00. Roll call: Supervisor Hartje-aye, Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye. 5c.A motion was made by Supervisor Hartje, seconded by Supervisor Neau: To deny, as per the recommendation of Mr. Jackson, approximately $11,395.37, charges by BJ Electric. Roll call: Supervisor Hartje-aye, Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye. 5d.A motion was made by Supervisor Hartje, seconded by Supervisor Geitz: To approve Change Order #6 increase in the amount of $7,147.50 to Harmony Construction contract for voting booths, counter tops, wood-graining and the exhaust fan in the tech room as recommended by Mr. Jackson. Roll call: Supervisor Hartje-aye, Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye. 5e.A motion was made by Supervisor Hartje, seconded by Supervisor Neau: To approve pay application #8 to Harmony Construction, including Change Orders less retainage, in the amount of $114,587.56 based on figures available at this time.Roll call: Supervisor Hartje-aye, Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye. 5f.A motion was made by Supervisor Hartje, seconded by Supervisor Geitz: To authorize Chairman Brey to sign April 2, 2009 as the substantial completion date on the new building. Motion carried voice vote all aye. 5g.The board reviewed 3 quotes for landscaping around new building: Pro Scapes-$6432.34; Landscape Techniques LLC-$3554.00 and Prestige Landscaping LLC-$3375.00. 5h.A motion was made by Supervisor Lucht, seconded by Supervisor Neau: To accept the quote from Landscape Techniques for $3554.00 with the project to be completed by April 30, 2009, noting there was much more detail in the quote than from the others. Roll call: Supervisor Hartje-abstain, Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried 4 aye Supervisor Hartje abstaining. 6.A motion was made by Supervisor Geitz, seconded by Supervisor Hartje: So move to approve the minutes from the March 9, and March 23, 2009 board meeting minutes as presented. Motion carried voice vote all aye. 7.Financial Report presented by Treasurer Geitz 7a.A motion was made by Supervisor Geitz, seconded by Supervisor Hartje: To approve vouchers 12915 through 12992 for a total amount of $76,715.73. Roll call vote: Supervisor Hartje-aye, abstaining on voucher 12946; Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye, Supervisor Hartje abstaining on voucher 12946. 7b.A motion was made by Supervisor Hartje seconded by Supervisor Neau: To transfer $25,000 from the State LGIP #1 Account into the General Checking Account. Roll call vote: Supervisor Hartje-aye, Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye 7c. A motion was made by Supervisor Neau, seconded by Supervisor Hartje: To approve Financial Report as presented. Motion carried voice vote all aye. 8.Chairman Brey presented outgoing Supervisors’ Hartje and Neau with plaques of appreciation for their dedication and service to the Town over the years. Ms Thelma Hartje had a plaque made for Supervisor Hartje which was presented to her. 9.Police Officer Joe Prantner introduced to the board two (2) new part time police officers, Karl Larson and Kyle Garstka. 10.A motion was made by Supervisor Neau, seconded by Supervisor Lucht: To hire Officers Larson and Garstka as part time officers for the town. 11.The board addressed the Lake Redstone buoy ordinance that was passed in September 2008. There were many comments, pro and con, as to the placement of No Ski buoys in the area North of the Section 11 Boat Landing. Supervisor Neau read a report from the meeting of the Lake Committee March 21. It was the consensus of the board to have the draft ordinance sent to the town attorney for review. 12.Mr. Paul Bodendein appeared before the board requesting approval to construct an office next to the corn drying shed on Mini Creek Road. 12a.A motion was made by Supervisor Lucht, seconded by Supervisor Geitz: To approve and sign the Affidavit for Accessory Structure. Motion carried voice vote all aye. 13.A motion was made by Supervisor Hartje, seconded by Supervisor Neau: To approve the Certified Survey for Timothy Mark Gotlund Trust, combining Lots 28 & 29 Oriole Addition Lake Redstone, Greg Fauerbach Surveyor. Motion carried voice vote all aye. 14.A motion was made by Supervisor Lucht, seconded by Supervisor Geitz, To table the request from Glen Badger, S936 Hwy 33 Section 16 for a Sauk County Board of Adjustment special exception permit to authorize a kennel. Motion carried voice vote all aye. 15.Notice given of hearing before the Sauk County Board of Adjustment for the Lake Redstone Protection District and Town of La Valle for special exception permit for filling and grading in Mourning Dove, Lake Redstone. 16.A motion was made by Supervisor Neau, seconded by Supervisor Lucht: To adopt Ordinance 2009-1, Chapter 7.05 of the Town’s Code of Ordinances-Driveway Permits. Roll call vote: Supervisor Hartje-aye, Supervisor Geitz-nay; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried 4 aye, Supervisor Geitz nay. 17.An appraisal done on the town properties located at 118 and 218 Commercial Street in the Village of La Valle was presented. The appraisal done by Precision Appraisal shows the property at 118 Commercial St. (vacant) valued at $38,000, the property at 218 Commercial St. (improved) valued at $49,000. 18.The board reviewed the financial records for 2008, presented by Clerk Radtke and Treasurer Geitz. A motion was made by Supervisor Lucht, seconded by Supervisor Geitz: To approve the Financial Records for 2008 as presented. Roll call vote: Supervisor Hartje-aye, Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye 19.A Motion was made by Supervisor Neau, seconded by Supervisor Lucht: To appoint Evelyn Katie Radtke as Town Clerk for a two (2) year term. Roll call vote: Supervisor Hartje-aye, Supervisor Geitz-aye; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried all aye 20.A motion was made by Supervisor Hartje, seconded by Supervisor Neau: To appoint Jill Geitz as Town Treasurer for a two (2) year term. Roll call vote: Supervisor Hartje-aye, Supervisor Geitz-abstain; Supervisor Neau-aye; Supervisor Lucht-aye; Chairman Brey-aye. Motion carried 4 aye, Supervisor Geitz abstained. 21.A motion was made by Supervisor Neau, seconded by Supervisor Hartje: To have Cut & Run trim & cut trees on Mini Creek Road for $2,000. Motion carried voice vote all aye. 22.Road Patrolman Johnson gave the monthly Road Report 23.Police Report was given by Officer Prantner 24.A motion was made by Supervisor Lucht, seconded by Supervisor Hartje: To offer employees up to $1,000 in early payment on the first of each month. Motion carried voice vote all aye. 25.Plan Commission to meet April 28 at 7 pm 26.Police Commission will need to have their annual reorganizational meeting 27.Chairman’s Report: New furniture for the building has been ordered along with new meeting hall chairs. WTA has noticed towns that the proposed prevailing wage law will affect the cost of contracted road work. 28.Committees: Fire Dept-May 6 next meeting, Attorney Stittleburg will attend to discuss by-laws, Village/Town Agreement Lakes- Put in docks and portable toilets Ins.-Meeting with LGPIF (State Property Ins) agent April 28 Roads-Earth Day April 19 29.A motion was made by Supervisor Geitz, seconded by Supervisor Neau: To adjourn Meeting adjourned 11:00 p.m. Respectfully submitted, Katie Radtke, Clerk